Holy crap, it’s been a year.

Well, let’s keep this brief as an update, since it’s a rare moment I have to do one, and there is a lot of other things to do.

Update #1:
Dear lord, this year has been busy. I’ve long-past blown through my annual gross sales goal. There’s still two months left in the year. That’s, to be mildly, a bit wild. It’s also left me less time than I’d like to handle certain things. Keeping inventory levels under control has been, well, impossible. But I am going through a brief lull right now, and trying to rectify that. I’m also trying to get some work done on half-done prototypes and other things. But man it’s hard to find breathing space these days.

Update #2:
The 3D printer is dead, long live the 3D printer. My Rostock Max has been giving me far too many issues, and taking up a lot more money and time to get useful product out of it. So it’s been replaced with a fancy new Prusa i3 Mk3. The state of 3D printing in the past 5 years has come a long way, and the current technology is much better. So I’ll be bringing back the 3D printed lineup at some point here shortly.

Update #3:
Stickers. Nobody was buying any. So other than the AFM/RFM saucers decals I’m advertising on Pinside, the sticker lineup is discontinued. I don’t see it coming back.

Update #4:
Prototyping. Some Gottlieb System 3 stuff coming down the pipe, and finally at the live testing stage. Probably toward the end of the year, it won’t be ready for the holidays.

So, I’ll keep doing the best I can to keep up with things. Bear with me as I get through this latest growth spurt.

Going to a show has never been so much work

Good News, MGC 2018 is in less than a week. Better news, due to a last minute push I may actually be ready for it too.
Either way, I’ll be there this year, in the gaming hall, with my regular items PLUS the traditional “table ‘o crap” that I don’t want to take home.
Come and vist, check out a couple new and coming-soon prototypes!

I know you’ve heard this broken record before, but it’s been a real struggle at times to have any inventory on-hand for shipping. I used to ship most orders same-day, because I had built inventory ready to go. These days it seems I can rarely go to the shelves and just pack an order. Almost everything now isn’t getting built till AFTER it’s been paid for. Business has been that brisk. So it was a real struggle to find time to actually get building ahead and have enough on-hand inventory for the show. Honestly, I’m still only 90% of the way there, but it should be easy to get along that last little push.

THEN things really went sour in a good way, when I received my largest re-seller order to date. Two big boxes full of LED adapter sets. Not quite a solid week of building, but it wasn’t a minor thing to drop in at the last moment. All while retail orders keep rolling in like clockwork. At least, for the moment, I’m all caught up. Everything is boxed, and either has postage or will have postage on it shortly.

Cleaning up the website a bit

Ok, the store is getting cluttered. I need to clean it. Too many categories in there which is driving me nuts. It’s also making it sloppy when I wanted to add yet another category. So I’ve condensed everything down into 3 categories. Pinball Diagnostics, Accessories, and Arduino. I’ll discuss that last category in more detail within a future post. Lets just say, yeah, I’m planning to dip my toes into a new market. Because of this I’ve actually taken the 9v battery connectors off clearance, which is why that category went bye-bye.

Also, I’ve discontinued a few items and removed them from the website. The old style solenoid and special solenoid testers have been removed, don’t worry though, the current style is still up and available for sale. Just that I’m getting rid of the older, inactive, part number. Same with the older style bench displays. Again, the current one is all you’ll be seeing.

However, I did eliminate some other things too. Most of the stickers are gone. Nobody ever bought them anyway, so I don’t think they’ll be missed. I will be keeping the AFM/RFM decals live, however, as I do occasionally sell a set. Probably won’t see any new additions to that lineup. I’ve also eliminated all the 3D printed items as well. Sales were low, and they are abysmal in regards to profit compared to effort. Sorry, guys.

All part of cleaning up the viewing experience for my customers, avoiding confusion, and getting ready for the next phase in the company.

Finishing up the 2017 Recap

Well, this one is good news in the end, but it’s tempered a bit by reality of how 2017 went of course.

I had two MAJOR contributors to my business financial situation in 2017. One was being effectively shut-down for a full quarter. Yep, for 25% of the year I had only the slightest dribble of business income due to the in-process move. To be honest, it did hurt, I won’t lie. It definitely cut into my overall sales. The other was MAJOR capital expenses this year in the form of equipment, software, and other various tools. Big expenses are money going out, not coming in, and that has an effect on net profit. Long term planning here, folks, for long term benefit. I’m in this game to stay.

So, the big deal is, how much did this affect me and where did I end up? I ended 2017 with gross sales about $100 less than 2016. Hey, not bad for being shut down for 3 months. Before the big move was even on my radar, I had a growth number that I was shooting for. Had I been open all year I’m confident I would have made it. So there is nothing to complain about there. It means the 20% or so annual growth I’ve seen up till now is probably still sustainable if I continue to innovate, push new product, and go into new markets. Maybe even more. The business is healthy.

Now, the bigger thing to look into, is NET sales and NET profit. This is where things start to really shine, and the work is starting to pay off. Even after ALL those capital expenses, my NET income actually doubled from 2016. Yep, total sales stagnated because I was shut down, but I actually made more money. All the work at improving profit margins is paying off. Then factor this in, I put all that capital expense in at the END of the year. Take those extra expenses out and I would have seen nearly a 750% improvement in NET dollars.

Pardon me while I spit out my coffee on that one.

I’m really looking forward to 2018’s rundown.

2018 Business Improvement Plans (2017 Recap Pt2)

If you missed the first recap of the business, make sure to catch that as well.
You can find it here.

This post is about some of the planned changes coming in 2018. Note that these are planned, but not guaranteed. Reality can, and often does, put a damper on things. That and un-planned opportunities and ideas can get in the way too. Great example? I never planned on doing LED adapters for the Bally/Stern equipment. The opportunity was there, I went with it, and it was the single biggest thing that ever hit this business.

So what IS planned for this year?

Software Upgrades]

Software upgrades are already in progress, but the change will be swift and dramatic as I start 2018. A lot of this goes back to the profit margin / efficiency improvements discussed last post. Having a healthier bottom line makes many things possible which weren’t affordable until now. The many freeware packages out there are decent, but professional software does have big perks.

Financial Software

All my internal accounting is moving away from crappy Excel spreadsheets designed by yours truly. They have been making my bookkeeper/wife cringe for a couple years now, and they’ve become cumbersome. We’re moving to Quickbooks. This will be a more streamlined, integrated, and powerful approach. It may not be something that makes money for me, but it makes handling the business a lot easier, which gives me more time to work on production and product development.

Design Software

Speaking of product development, I’m rapidly shifting away from KiCad for board design. It’s served me well for close to a decade, but I’m bumping against its limits now. Particularly the need for improved routing of schematics and traces. After trying the demo for a month, I’ve started moving up the tree with DipTrace. It may not be perfect but it’s definitely smoother and faster to use for me in most areas. Since I have to re-design everything already, it’s the perfect time to switch. The full-up package may be expensive, but DipTrace is also scaled. Meaning I can buy the more basic pack, with certain PCB size limits, and upgrade over time as I need to. It’s a good fit for where I am right now.

New Markets

Oh, and about the product lineup? Well, I’m going to be moving outside of doing exclusively pinball. Don’t worry, I’ll still be doing all the pinball stuff I’m currently handling, and continuing to expand my lineup. I have far too many good ideas, a rather full pipeline, just that I’ve identified another market that I want to start working concurrently. That is the Arduino makers market. Parts of my current lineup would be a good fit to get my toe in the door, and I’m well positioned to start adding some Arduino specific products as well. In fact, they’ll probably be easier as I can hopefully stick with 100% surface mount assembly there. Due to the nature of the Arduino customer base, it’s actually advantageous to NOT solder connector headers in place. I’ll just include the headers in the package.

I’m going to ramp this up a bit slowly at first, but once I get traction it could be a hell of a ride. I’m not going to make myself dependent on this, however, because it’s going to involve some new business issues I haven’t had to deal with before. One is having actual competition, there’s a LOT of AVR stuff out there. The other is Chinese knockoff’s, which would become a very real possibility if I have a good idea brought to market. These issues aren’t even close to scaring me off, just that I have to plan for how to deal with situations of this nature.

My Online Systems.

Then, lastly for now, and this is actually a top priority that I’m going to work on right away, my shopping cart software. I’ve been using Prestashop since I set up my shopping cart system. I’m having issues right now with it, and it’s causing havoc with international customers. I can’t ignore 30% of my customer base, so I need a solution. The more I did, the less happy I am with my current system and its quirks. So it’s time to evaluate different software packages for my shopping cart. I don’t need a complex system, but I do need it to look professional and be a self-hosted package.

Right now I’m leaning toward OsCommerce, so don’t be surprised if my shopping cart completely changes in a few days here.

In Closing

So those are the major changes going on for 2018, some of which are going to be visible to you, some of which will not. I also have a healthy plan for product development, but I’ve decided to stop making that public. I’ve had a few people jump onto design ideas, and beat me to market with them. I’ve also had some designs move down in priority and/or get cancelled. So I won’t be announcing new stuff until it’s just about ready to hit the market.

In a few days hopefully I’ll have my numbers put together for how 2017 ended, until then keep ‘flippin.

2017 Recap – State of the Business

You know, I really look forward to these posts every year. I hope that anybody at all reads them. Particularly on a year like this one. I haven’t calculated the numbers yet, so I don’t know how it stacks up financially. However, from a business development standpoint, it’s definitely my most successful. Here’s all of what went into me saying that.

Volume starting to justify real efficiency improvements.

Lets face it, in the past I was basically a ‘semi-custom’ shop. Everything was made by hand, with an iron, and that made thru-hole parts the better choice. It made me flexible and the cost of entry was low. It was inefficient but it let me get in the game.

Well, things are busier now. The cost pressures are somewhat relieved. However, I am really struggling to keep up. Parts costs are higher, labor costs are higher. Most importantly labor TIME has been badly holding me back. I can only solder so much. I don’t turn enough volume to really see a benefit of outsourcing, and don’t have the liquid assets to afford it.

So I scrimped, and saved, and pinched pennies for a while. Not easy in a year with a big income gap in the middle. I finally brought in a surface placement machine. Last year I had started doing a few select, simple, assemblies in surface mount. These were just a warmup while I built up equipment. The equipment is now here.

What are the advantages? Lots of them. It cuts down labor time massively. What would take me days to do by hand, I can do in a few hours. I just ran 120 pieces of the new solenoid testers in about 2 hours, with surface mount resistors and LED’s. This would have taken me days to do in the past. And this is with a very basic, entry level, limited component machine. As time goes on, and I need to order new PCB’s, I’m going to be eyeing surface mount as extensively as possible. It’s the ONLY way I can continue to grow.

Surface Mount Technology Improving Margins.

Small secret. In the past, in the best of years, I barely turned any profit. Most years I’ve actually been losing money running this business. This is unbelievably common for new businesses, and I was mentally prepared for that situation. If you want to have a successful business it’s just the nature of getting started. Success takes time. I’m all out of generic platitudes now, so lets start talking about the future.

Going to surface mount tech has been a long term goal for me, because it will have a massive effect on profit margins. Not only does it significantly reduce time and labor expenses, it also has an equal effect on component prices. For some designs the PCB will cost less too, either due to smaller size, or because of less drilled holes.

As an example here, we’ll look at a generic 1/4w resistor. Absurdly common in everything electronic. Average price, if you order by the thousands, is going to be 3 to 6 cents each for thru-hole. A SMT resistor? About 0.7 cents each. That’s about 85% or so of a reduction in component cost of resistors. Which are much faster and easier to assemble too. Not EVERY component see’s that big of a price drop, logic chips can be about 10% to 40% less expensive, depending on the part. Still adds up though, that’s for sure. Oh, and the shipping costs go down too, since SMT resistors are much lighter in weight.

This means that some things I may actually turn profitable for me. The new bench displays are a great example. I was losing money on every piece I sold with the old version, after factoring in the labor time. The new version? I won’t give exact numbers but profits on them are pretty darn good now.
Solenoid/Special Solenoid testers are another one. I’ve sold a lot of them. They haven’t generated much of a net income in the past. Hoping that changes here.

Digging out of debt

I know, #1 question, will this mean reduced prices for customers? In some cases, maybe, in the long term. Right now it’s helped me hold the line to eliminate price increases. I have a fair amount of business debt that I’ve accrued in the past few years, which I need to pay down. The nice thing is that I actually AM paying it down now instead of increasing it. The rate of payoff should increase too, as profit margins continue to improve.

But I honestly cannot afford to lower prices right now. For the time being I’m just happy I don’t have to put parts on the credit card all the time. The more I can pay for expenses out of the bank account, and see the balance increase, the better shape I’m in. I’d love to make things cheaper for everybody but I haven’t reached that point yet. The truth is that as I continue to grow, my expenses are going to start increasing.

Within a couple of years I have a feeling the business will be moving out of the house and into a dedicated location. Then things will get really interesting. So I need to get my finances as solid as I can until then.

Going Forward

Now that 2017 is gone, and 2018 is here, there’s more things I am doing to improve the business. That’s for another post in a couple days. I’ve got boards to make.

Say goodbye to an old trusted vendor – a problem too far.

Well, good news, the pick and place machine is here and is running.
I’ve even made a few sets of aux adapter kits on it already.
Yep, this thing is going to be a bucket of awesome for me.

But man, what a chore it turned out to be, in regards to ancillary equipment.
Let’s back up a bit to explain, shall we?

To keep things in the realm of affordable, in providing a sub $5k pick and place with vision, they manufacturers made a sensible decision to offload most of the processing to an external PC. This external PC is NOT provided, you have to supply. Not a huge deal and makes sense. Doesn’t require anything fancy either. All the software fits, and runs from, the provided thumb drive. Really as long as there’s a single open USB port and a dedicated ethernet port, you’re in good shape.

So, I went to my trusted supplier for inexpensive PC stuff and ordered a factory refurbished mini-desktop and refurbished monitor. Well, things are really slipping at NewEgg these days. I know I ordered during the holiday rush but it was 5 business days before I got a shipping notice, and it was all coming via ground. Thank goodness for holiday shipping schedules or I’d probably be waiting another few days. But hey, I got a good deal, no worries.

Except the deal wasn’t so good. The refurbished monitor may work, but it looks beaten to hell. The PC also looks used, but not as bad, at least it came with a brand new keyboard and mouse. What the PC didn’t do however, was function. More correctly it intermittently crashed and gave me BIOS beeps to tell me it was a RAM/Motherboard problem. After some diagnosis I narrowed it down to half the RAM being dead. Talking with customer service my options are to send the PC back for an exchange (about 10-15 days process), send it back for a refund (10-15 days process), or send it to the refurbishing company for repair (10-15 days MINIMUM). So, in summary, I received beat to hell and only partially functional equipment. ANY kind of resolution for me will be time consuming and frustrating. All this on top of, by modern standards, abysmally slow shipping for in-stock items.

So what did I end up doing? Found a better deal at Amazon, which will be here much faster, and once it all arrives I’m shipping back the NewEgg system via the RMA’s that I’m sitting on. I’m also going to cross NewEgg off my list of companies to deal with. Their shipping used to be pretty quick and the deals were great. Now the deals are average (on new items), their refurbs can’t be trusted, and service is abysmal. I’m done. No regrets.

When it rains, it pours

Ok, lots of things going on here, it’s been a very hectic month.

1:   Busy filling orders from the ‘Black Friday’ sale.   Every time I think I’m catching up I get another pile of fresh orders. I can’t seem to get under 5-6 pending orders that I have to build product for. Moving as fast as I can.

2: The new bench displays will be delayed a week in shipping. I found out that I accidentally started building with an 8mhz crystal instead of the correct 16mhz crystal. This causes it to run at half speed and may be related to some goofy problems that customers are reporting with the pre-production units. The correct part is on order, will be here in a few days, and then I’ll get shipping.

3: I’m almost out of stock on solenoid testers, special solenoid testers, and switch matrix testers. These are all due for a redesign. The switch tester I did have a small run of surface mounts style ones that I already did, and a fresh run of 100pcs is on order with revised dimensions. The solenoid and special solenoid testers are moving to surface mount parts now too, which necessitates them NOT using the same basic PCB any longer. The solenoid testers were ordered at the same time as the switch matrix boards. The special solenoid boards I’ll order next week, so there may an availability gap as I’m down to the very last one right now. It just worked out good for me timing wise due to the new pick and place being ordered. Great opportunity to move more stuff to the surface mount line due to timing, worst case I can go with tweezers for a bit too until I get the machine up to speed. You’ll like the new designs I hope. More info when they start rolling in.

4: The new pick and place machine will be here Tuesday, but I’m also waiting on a new PC to run it with, which should ship on Monday or Tuesday and be here late next week. Exciting stuff there. Heck it’s even almost paid off already too, bonus!

5: Ooops, I broke the shopping car for international customers. For the time being, if you live outside the USA, you may get some errors during checkout. If that happens just e-mail me and I can do a paypal invoice to work around the problem until its fixed.

Some Basic Housekeeping on the site

Well, I finally figured out WHERE and WHY I’ve always had problems with shipping to Australia via my shopping cart.  The default section for entering Australian addresses is completely screwed up.   None of the localization data is complete,  none of the States or Territories were input at all,  and all sorts of issues.  So I’ve been working this morning to get this all fixed,  as I ship to Australia a surprising amount of the time. So, my Australian friends,  I hope the process has become easier for you now.  If any problems persist please let me know.

Also had an issue today with shipping to New Zealand,  which of course completely unrelated both politically and also in my website.  This was an odd error a customer received about a package being too heavy to ship.  This one has/had me confused but I believe it to be fixed now.

Another thing becoming apparent to me right now is how out of date a lot of product info is on the site.  That will be a bigger project but when (if) I have time, I’ll have to go through every product page to update descriptions and photos.   That will take a bit longer.

HUGE day for the business, in a good way.

Ok, one big piece of news, and one massively huge piece of news.

First big news piece,  the regular production of the new bench displays has begun.  No more prototypes, early production, or any of that.  We’re talking full-blown ready to go units in production numbers.    They’ll go live again on the site shortly.

Second news, and this is huge.   We’re talking massive shift for the company here,  biggest news I’ve ever had.   I just ordered a brand new pick and place machine.   This has been the gate preventing me from doing more complex boards,  and I’ve been working up to this moment for a couple years now with the gradual shift to surface mount testers.

This machine is going to let me make MUCH more complicated boards, with more speed and precision, than I could ever reliably build by hand.  This un-corks a lot of the dream designs that I’ve wanted to look into but couldn’t due to the cost and labor intensive build methods available to me.   An example is the gameplan LDU-1/2 replacement.    I couldn’t do that before, in a production manner, but now I’ll be able to.

2018 is going to be a good year.